How to Flag an Email in Outlook

How to, Time management, videos0 comments

If you’re sent an email message that requires some kind of action on your part, then you’ll want to flag that email to remind yourself to complete it.

Now you can do that by creating a separate task if you want to but it’s far easier to use the flag function on Outlook.  This enables you to add a reminder to the email itself so you can refer back to the message and the actions you need to take.

Here are the steps to take if you want to know how to flag an email in Outlook.

• Go to the inbox or appropriate email folder and you’ll see on the far right hand side, a column with the flag symbol next to each email message.
• To flag a message, just click on the flag symbol next to the appropriate email.  You’ll now see that the symbol is highlighted in red.
• To add a reminder date, right hand click on the flag symbol and select either one of the preset options or click on the Add reminder link to set a specific date and time.
• The email is now automatically added to your task list and you can view it by clicking on Tasks in the left-hand sidebar. Like other tasks, a reminder will pop up on the due date and time.
• An alarm bell symbol will also appear next to the email message to show you that a reminder has been added.
• Once the task has been completed, you can right hand click on the flag symbol and select either the Mark Complete or Clear Flag option.

Now you know how to flag an email in Outlook. Adding reminders to your emails is a great way to keep track of actions that you need to take on email messages that you receive.  By doing this, you will be aware of upcoming deadlines so you can plan your workload more effectively.
 

If you want to get more tips on how to manage your time and work effectively in your business, then download a copy of our guide “How to organise your workload so there’s more time for you“. This guide is packed full of time management tips as well as 10 online tools to help you work more productively. Click on the link to download the guide >> How to organise your workload
 

How to Flag an Email in Gmail

How to, Time management, videos0 comments

If you’re someone who keeps missing urgent deadlines because your important emails are getting lost in your inbox, then you know how potentially damaging this can be to your business.

One way round this is to add reminders to any email messages that require action on your part and you can do this very easily in Gmail.  This enables you to keep track of upcoming deadlines so you can plan your workload more effectively.

Now if you have ever used Outlook then you know that one of the great features is the Flag option in the inbox which you can use to quickly add a reminder to email messages as you receive them.  Unfortunately Gmail doesn’t give you the option to flag an email in this way, but you can get round this by adding emails to your task list.

So here’s a quick guide on how to flag an email in Gmail.

• You select the email message that you want to flag and click on the More drop-down button at the top of the Inbox and then select Add to Tasks.
• The Task List appears and you can now edit the task by adding a due date and any additional notes, such as a reminder of what action you need to take.
• Now the email has been flagged, you can close the Task list as the task will appear in your Google Calendar on the due date as long as the Task calendar is displayed.
• When the task is due, just click to open it up on your calendar and then click on the “Related email” link.  This opens the email in your browser so you can review the message and remind yourself of what action you need to take.
• If you need to change the due date, then just drag the task to the appropriate day.
• Once you’ve completed the task, you can mark it as complete by clicking the check box, or open it up and click on Delete to remove it from the calendar.  Please note that this only deletes the task not the related email.

So now you know how to flag an email in Gmail and as you can see, it is a very quick and simple process.  Not only does this help you to keep on top of your inbox but it also ensures that you don’t overlook any urgent deadlines that need to be met.
 
If you want to get more tips on how to manage your time and work effectively in your business, then download a copy of our guide “How to organise your workload so there’s more time for you“. This guide is packed full of time management tips as well as 10 online tools to help you work more productively. Click on the link to download the guide >> How to organise your workload