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10 Ways to finish what you start

Posted by in Time management, videos

If you’re like me, you often start on a project feeling excited and motivated and then after a while, the enthusiasm and momentum start to drop.  You procrastinate over tasks and find yourself looking for easier things to work on.  And eventually, you find yourself several months down the line and no further forward than you were when you started. You beat yourself up over it and then give up, telling yourself that you’re not good at getting things done. I know how this feels and I’ve put the following process in place to help me stay focused and engaged when I’m working on projects. So here are 10 steps to help you finish what you start Watch the video below or scroll down to read the rest of the blog. Is it the right project?  Don’t start on a project unless it’s something that you want to do and feel passionate about.  If you’re personally engaged with the project then you’ll follow through with it. If you’re only doing it because you think you should or someone has told you it’s the right thing to do, then you’re wasting your time. Forward plan.  Think about how long the project will take you and what resources you will need to complete it.  It’s a good idea to put a rough plan down on paper which you can update as you go along.  Start off with the end goal and work backwards from there.  You can either do this as a mind map, bullet points or timetable, whatever suits you. Schedule your time.  After you have got your plan, you will have some idea of the time it’s going to take you to complete it.  Now you can plan your time and resources accordingly and block out time in your diary.  Always have a contingency plan as some things will take longer than you think and other unforeseen events will crop up. Be committed.  Once you have scheduled time for your project, stay committed to it.  There will be other things which will distract you, whether it’s another project someone wants you to get involved with, or friends asking you out on a trip.  Stay focused on what’s important to you in the long term. Don’t force it.  However, if you come to realise that the goal is no longer something that is important to you then don’t try and keep on with it.  Priorities do change.  You can always come back to it at a later date or use the work that you’ve done on the project for something else.  So those chapters of that book you’ve written could be repurposed into a training course, seminar, series of videos,...

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Gmail tabs: How to ensure you’re seeing your important emails

Posted by in How to, Organisation, videos

As you probably know, Gmail has introduced a new way of organising your inbox by  separating your emails out by category and putting them into separate tabs, eg Primary, Social and Promotions. Now this can be useful in helping you to see the most important emails first but you could also miss out on other emails that come in.` So watch the video below to find out how to use the new Gmail tabs to ensure that you see the emails that are important to you. Alternatively keep reading for a step by step guide. Go to your Gmail inbox and click on the Promotions tab and check for new emails. If there’s a message in there that you don’t want to miss then select it and drag it to the Primary tab. From now on, any messages from that sender will arrive into the Primary inbox. You can do the same for any messages that arrive into your other tabs such as Social. All starred messages will automatically appear in the Primary tab. If you want to revert back to the old inbox just click on the Settings icon and then Configure inbox.  Now deselect all the tabs and you will now see the old inbox view. So that’s how to you set up and manage the new Gmail tab system. If you want to get more tips on how to manage your time and work effectively in your business, then download a copy of our guide “How to organise your workload so there’s more time for you“. This guide is packed full of time management tips as well as 10 online tools to help you work more productively. Click on the link to download the guide >> How to organise your...

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How to merge Excel cells without losing data

Posted by in How to, videos

Sometimes you have a spreadsheet where the information such as contact data is split out into separate columns or rows but you want to merge it into one cell. If you try to use the merge tool in Excel, it will only keep the data in the left hand column or row and the data in the other columns or rows will be lost. However, there is one way round this and you can find out how to merge Excel cells without losing data by watching the video below: If you want to get more tips on how to manage your time and work effectively in your business, then download a copy of our guide “How to organise your workload so there’s more time for you“. This guide is packed full of time management tips as well as 10 online tools to help you work more productively. Click on the link to download the guide >> How to organise your...

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How to Send Bulk Personalised Emails in Outlook

Posted by in How to, videos

Sometimes you want to send personalised emails to a small group of people but don’t really want to go to the bother of setting up a list etc on your email marketing program – or you may not even have an email marketing program set up. Well there is a solution – you can send personalised emails to your contacts using Word and Outlook.  However, when using this method, you should only send out to around no more than 50 contacts at a time otherwise your Internet Service Provider may think you are sending spam and block your account. So if you want to know how to send personalised emails in Outlook, watch the video below or keep reading for instructions. Create a new document in Word and type out your content for the email and save as normal. Go to the Mailings tab in the toolbar at the top and click on Start Mail Merge and then choose Email Messages from the drop down menu. Now click on Select Recipients in the menu bar to select the contacts that you want to send the email to.  You can either type a new list, use an existing list or choose Outlook contacts. Now you have the recipient list set up, you need to insert the appropriate fields that you want to place in the email.  This would normally be the greeting line at the top.  Click on Greeting Line in the menu bar and set up the format that you want to use, eg full name, first name etc.  You can also choose what to enter if you don’t have the name for all your recipients.  Once everything is set up, click OK.  You will see the greeting line field appear. Now check that your fields are appearing properly by clicking on Preview Results in the menu bar and then clicking the forward arrow button to go through the recipient list.  Check that all the names are appearing correctly. Once you are happy with everything then save the document. Click on Finish and Merge in the menu bar and select Send Email Messages.  Here you can add a subject line for your message, choose which format to send it in and whether you want to send it to everyone on the list or just a selection. Once everything is set up here then click OK and your email messages will be sent.  You can go into your Outlook profile and check your sent folder to ensure that the emails have gone out. So that’s how to send personalised email messages using Word and Outlook.  I hope you found this blog useful and if you want more tips on how...

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How to Create a Template on PowerPoint

Posted by in How to, Presentation, videos

By having a customised template for your PowerPoint slides, you can professionally promote your business whenever you are giving a presentation to a group of people. This will help to build a relationship between your audience and your brand and they are more likely to remember you after the event. So if you use PowerPoint to showcase your services or products and want to customise your slides with your company branding then watch the video below on how to create a template on PowerPoint. By the end of this video you will know how to create your own personalised template using your colour scheme and logo. So click to watch the video below – How to Create a Template on PowerPoint.   If you want more tips on how to use PowerPoint to create presentations that will wow your audience, then check out our free guide “How to Create Impressive PowerPoint Presentations“. This guide is packed full of useful information including how to create a template formatted with your branding to how to format slides with dynamic content such as videos and animations. Click on the link here to download the guide >>> How to Create Impressive PowerPoint...

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How to Create a Google Calendar

Posted by in How to, videos

One of the advantages of creating a calendar in Google is that you can access it from any computer or phone.  You can also create multiple calendars on your account which enables you to manage both your personal and business appointments from one place but keep them separate at the same time.  This enables you to keep track of upcoming appointments so you can plan your workload more effectively. So if you want to know how to create a Google calendar, read the following instructions or watch the video below. If you have a Google account already then sign in to it and choose Calendar from the options.  Otherwise, you can sign up for an account at google.com/accounts. To create a new calendar, click on the down arrow next to where it says “My calendars” and then click on the Create new calendar link in the menu that appears. This will open up the Create new calendar window and this is where you can put in details such as the name of the calendar, a description if you want one, and also the location and time zone.  Just a warning, only select the check box next to where it says Make this calendar public if you want to share it on the internet and have it appear in search results. Once you’ve filled in the details, click on the Create calendar button and the calendar will appear in the left hand sidebar. Now the calendar is created, click on the down arrow that appears next to its name to display or hide it, change settings, or create an event.  You can also colour code the calendars and this is really useful if you’re displaying several at the same time. To quickly create an appointment, you click inside the grid on the appropriate day, complete the details and select which calendar you want to add it to. Alternatively, you can click on the down arrow next to the appropriate calendar and select Create event on this calendar. When you create an appointment, it will appear on the calendar in the same colour as the one you chose for the calendar itself.  So if you selected red as the colour code for your business calendar then any appointments added to that calendar will appear in red. If you want to hide or display appointments, just click on the relevant calendar name. Now you know how to create a Google calendar, you can create as many calendars as you wish and if you are going to do this, then it’s a good idea to colour code them so you know which appointment relates to which calendar. If you want more tips on...

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