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PowerPoint 2010: Key features to make your presentation shine

Posted by in Presentation

As I mentioned in my previous blog, 5 Ways to make your PowerPoint presentation stand out, PowerPoint is a great tool to promote your business if done correctly.  As we all know there is such a thing as “Death by PowerPoint” – I have certainly sat through some dull presentations where too much text has been crammed on the slide, the colour scheme has clashed and made the slides unreadable, and the pictures have included some dodgy clipart flying in from all angles! So if you want your PowerPoint presentations to be remembered for all the right reasons then there are some key tools that you can use to make your slides look really professional.  And PowerPoint 2010 has introduced some key features to make your presentation shine. 1. Save your presenatations as a video The great new feature in PowerPoint 2010 is the ability to save your presentations as a video.  This is really useful if you want to use videos to promote your business.  So you can set up transitions so that your slides automatically advance forward, record a narration, and then once everything is done you can save it as a high quality video to upload to YouTube or Vimeo etc. 2. Broadcast Slideshow This feature enables you to share your presentation with remote users.  So if you’re someone who uses PowerPoint to train people, you can record your presentation and then email it out to your remote viewers.  You will need to have a Windows Live ID to sign in and send out the private URL via email.  Your contacts then click the link in the email to watch your presentation from their web browser. 3. Add Screenshots You can now add screenshots directly into your presentation from the Insert menu.  So if you want to share an Excel Spreadsheet for example, just click on Insert > Screenshot and it will show you all the windows that you have open.  Just select the window you want and a screenshot of that window will be inserted into the slide. 4. Advanced Cropping Features PowerPoint 2010 now gives you more ways to crop your pictures.  So instead of just being able to make your images smaller, you can now crop them down to a specific shape.   Click on the picture, go to the Picture Tools tab that appears, click on Crop and then select the Crop to Shape option, choose the shape you want and your image is automatically transformed to the new shape. 5. Create custom shapes You can now create custom shapes which is useful if you’re creating flow charts or diagrams.  So instead of just one shape overlapping the other, they now blend together...

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How to Create a Template on PowerPoint

Posted by in How to, Presentation, videos

By having a customised template for your PowerPoint slides, you can professionally promote your business whenever you are giving a presentation to a group of people. This will help to build a relationship between your audience and your brand and they are more likely to remember you after the event. So if you use PowerPoint to showcase your services or products and want to customise your slides with your company branding then watch the video below on how to create a template on PowerPoint. By the end of this video you will know how to create your own personalised template using your colour scheme and logo. So click to watch the video below – How to Create a Template on PowerPoint.   If you want more tips on how to use PowerPoint to create presentations that will wow your audience, then check out our free guide “How to Create Impressive PowerPoint Presentations“. This guide is packed full of useful information including how to create a template formatted with your branding to how to format slides with dynamic content such as videos and animations. Click on the link here to download the guide >>> How to Create Impressive PowerPoint...

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PowerPoint for Business: How to Turn Your Slides into a Marketing Tool

Posted by in How to, Presentation

When putting together your PowerPoint slides, you can often spend a lot of time and effort on getting the design and content of your slides right so that the presentation will look eye-catching and promote your business professionally to your audience. But why should all that hard work just be seen on the day of the presentation?  You may be able to use some of the slides again in another presentation, but it seems a shame to just have them sitting on your PC when you could be using them to market your business. So if you are using PowerPoint for business purposes to teach people about your services or products, then here are 3 ways that you can reuse your slides to market your business to a wider audience. Put on Slideshare.  A great way to share your content is to put it on Slideshare.  Once the presentation has been uploaded on to Slideshare, you can then embed the file on to your blog or website, and promote it to your social media contacts on Facebook and Twitter.  There’s also an application on LinkedIn which enables you to add the Slideshare file to your profile. Turn into a video.  You can turn your presentation into a video using free screen recording software such as Jing and Snagit, or paid software such as Camtasia.  If you are using PowerPoint 2010, then you can create a video directly from PowerPoint itself.  You can also add audio on to the video if you want to do a voice narration.  You can then upload the video on to YouTube and again, embed this on to your website or blog and share it out via social media. Create a PDF giveaway.  If the presentation is giving tips and advice about a particular topic, then you can turn the PowerPoint file into a PDF and offer it as a free giveaway to your contacts.  For example, you can use it as an incentive to encourage people to sign up to your mailing list on your website. So if you are using PowerPoint for business purposes, then these are just a few examples of how you can turn your existing slides into a powerful marketing tool for your business.   To find out how you can create eye-catching PowerPoint slides, download a copy of our guide “How to Create Impressive PowerPoint Presentations“.  This guide is packed full of information to help you create dynamic slides that will wow your audience. Click the link here to download the guide >> How to Create Impressive PowerPoint Presentations...

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10 Time Saving Tips for PowerPoint 2007

Posted by in Presentation

PowerPoint is a powerful tool for creating and designing eye-catching and dynamic presentations.  Below are 10 time saving tips for PowerPoint 2007. To quickly jump to slides during a presentation, type in the slide number and press Enter.  This is useful if you’re running out of time, and need to miss out on some slides without the audience knowing. In Slide Show view, pressing the B key makes the screen go black, which is great if you want your audience to focus on  what you’re saying for a moment rather than look at the slides.  Press the B key again to return to where you were before in the presentation. In Slide Show view, pressing Ctrl+H turns the pointer off so the cursor won’t appear during your presentation.  You can also turn the pointer on and off by pressing the A key. If you’ve ever presented, then you’ll know how frustrating it is when the screen freezes as you try to move between slides.  Well, there are various alternative ways of doing this.  To go to the next slide or animation build, press Down or Right arrow, Pg Dn, Spacebar, Left mouse click or Enter key.  To go to the previous slide or animation build, press Up or Left arrow, Pg Up, P key or Backspace key. To quickly animate multiple objects on one slide at the same time, select all the necessary objects and animate them as you normally would using the animation task pane.  This means that all the objects will be animated together. If you want to create a diagram with duplicate objects placed in particular locations on the slide, then create and format the object (eg rectangle), select it and with the Ctrl key held down, click your left hand mouse button and drag the object to the spot where you want it to be.  This is far quicker than copying and pasting the object and then having to spend time moving it to the correct location. Your file size can get too big if you have a lot of images in your presentation.  You can reduce the size of the file by up to 90% by compressing the images.  Select a picture in the presentation, go to the Picture Tools Format tab and click on Compress Pictures in the Adjust Pane.  Select OK to apply compression settings to all pictures, or click the check box to apply to selected pictures only.  You can adjust the settings by clicking on the Options button. To copy the formatting of text on one slide to another part of the presentation, select the original text then press down Ctrl+Shift+C, go to the text that you want to reformat...

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5 Ways to Make Your PowerPoint Presentation Stand Out

Posted by in How to, Presentation

When making a presentation, it’s all too easy to fall into the trap of relying on your PowerPoint slides to help get your message across.  Although PowerPoint may be a great tool to help you present your information in a creative and interesting way, it’s dangerous to rely on it fully as this will just turn your audience off from what you’re saying. Here are 5 ways to make your PowerPoint presentation stand out from the crowd. 1. Be Compelling PowerPoint is a great tool to put together eye-catching presentations, but remember that your audience has come to hear you, not look at a slide.  So by all means make your PowerPoint presentation look professional and engaging but don’t forget that your speech needs to be compelling too.  Remember, your slides are there to support your spoken presentation, not the other way round! 2. Keep it simple Don’t overwhelm your audience with a mass of data, graphics and animations.  The most effective PowerPoint presentations are simple — charts that are easy to understand, and graphics that reflect what the speaker is saying. It’s been suggested that there should be no more than five words per line and no more than five lines per individual slide. Any images, graphs and animations need to back up the information, not confuse the audience. 3. Be Engaging Many of us have sat through a presentation where we have spent the whole time looking at the back of the speaker’s head!  They have spent so much time reading off the slides, they don’t engage with the audience.  PowerPoint works best with a speech that augments what’s on the screen rather than just reading off the slide. Remember, you need to interact with the audience in order for them to engage and listen to you. 4. Don’t use PowerPoint! There’s a time and place for PowerPoint.  It should only be used as an accompaniment to the presenter’s script so let the screen go blank if you need  to.  This gives your audience a break, but also helps to focus their attention on what the presenter is saying, especially during the question and answer session. 5. Rehearse and edit Once you’ve drafted your speech and slides then rehearse your presentation.  Do this preferably in front of someone else to ensure that what you are saying and presenting can be easily understood.  If something comes across as distracting or confusing then get rid of it.  Remember to keep the needs of the audience in your mind at all times as they are the ones who will be the ultimate judge of how successful your presentation has been. I hope you have found these tips useful and if...

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Top Tips for Successful Presentations

Posted by in How to, Presentation

At a workshop recently I heard someone giving a talk which was really interesting and I took away some valuable points from it.  So it got me thinking about what makes a good presentation. Now, I’ve designed a lot of PowerPoint presentations in my time but I’ve delivered very few of them.  Like a lot of people, the thought of standing up in front of a group makes me nervous.  However, others can stand up for an hour and speak off the cuff about their subject, and make it interesting and memorable.  How do they do it?  OK, there are a few people who are natural public speakers, but for most of us, it takes a lot of preparation to stand up and speak clearly and concisely about our subject. So from my experience of both creating and listening to presentations, I’ve put together some top tips for successful presentations. Do Rehearse your speech and ideally get someone to listen to you or record yourself. Know the message you are trying to get across and stick to the key points. Keep the colour scheme simple and ensure the text is readable against the background. Have the same slide design throughout the whole presentation. Put your company branding and logo on the presentation if appropriate Keep animations and transitions to a minimum so they don’t confuse and distract the audience. Make the information more interesting by using pictures, charts, and animations. Don’t Speak without any preparation or notes unless you’ve done it successfully before. Start the presentation without checking that everyone can hear you. Wander off the subject.  If you do, let the audience know why and quickly come back to the topic. Use technical language, acronyms or jargon unless it is relevant for your audience. Read from a script as it can sound stilted and prevents you from making eye contact with the audience. Put everything you want to say on the PowerPoint slide and then just read it out. Overload the slide with too much graphics or animation.  They should be used to make the message clearer not confuse the audience. Perhaps you have other tips to add to the list?  However, it’s important to remember that a clearly delivered and well-designed presentation will promote you and your business professionally and effectively to existing and potential clients.   If you want more tips for successful presentations, then check out our free guide “How to Create Impressive PowerPoint Presentations“. This guide is packed full of useful information on how to create and deliver effective presentations. Click on the link here to download the guide >>> How to Create Impressive PowerPoint Presentations...

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